The A/R Payment “Detail View” contains information about an A/R Payment.

Video Tutorials

“Date”

The date the payment was received.

“Member”

The ID and name of the member’s account to which the payment is credited.

“Deposit Account”

The general ledger account to which the payment is deposited (usually, a checking account).

Payment Method

The method of payment (check, credit card, etc.).

“Ref #”

Text box to document the check number or a credit card approval reference number associated with a payment.

“Pay” (amount)

The dollar amount of the payment.

Application “List View”

A scrollable table listing any invoices in the member’s account that are open or to which this payment has been applied. The table has five columns: “Date,” “Description,” “Amount,” “Open,” and “Applied Amount.”

Column

Description

“Date”

The date of the invoice.

“Description”

A description of the invoice.

“Amount”

The amount on the invoice.

“Open”

The amount of an invoice that remains open.

“Applied Amount”

The payment amount applied to an invoice.

If a message in the application table is visible saying “Click Show All to view and edit this item,” you may select “Show All” from the Payments menu to view additional information. This message appears depending on the options set in the program in the Tools menu.

“Total Applied”

A read-only text box showing the amount of a payment that is applied to one or more invoices.

“Total Unapplied”

A read-only text box showing the amount of the payment that has not been applied to any invoice(s).

Payments menu

The Payments menu has the following menu items:

“New Row”

Choosing the “New Row” menu item creates a blank record enabling you to enter information about the payment.

“Delete Row”

Choosing the “Delete Row” item deletes the currently selected payment.

“Show All”

See “Working within a module” to learn more about the “Show All” feature.

“Reverse Row”

Choosing the “Reverse Row” item reverses the currently selected payment. This feature is only available if you want to reverse a transaction in a subsequent period. For more information on when and how to use reversals, see A/R Reversal “Detail View”.

“Procedures”

Choosing this menu item displays a selection dialog box from which you can choose any other features that are implemented as “installed options.”

Applying a payment from within the A/R Invoice “List View”

You can select any invoice(s) listed in the A/R Invoice “List View” to which you want to apply a payment, and enter the amount to apply to the invoice in the “Applied” column. You can also choose the “Apply maximum” item from the Items menu to have CC-Assist automatically enter into the “Applied” column the maximum amount of this payment that can be applied to this invoice.

Once an amount is applied to an invoice, you can edit the applied amount, and you can unapply it by changing the applied amount to 0.00. You can also choose the “Apply zero” item from the Table menu to have CC-Assist automatically enter 0.00 into the “Applied” column.

Items menu

The Items menu has the following menu items:

“Apply maximum”

Choose this item to have CC-Assist automatically enter into the “Applied” column the maximum amount of this payment that can be applied to this invoice.

“Apply zero”

Choose this item to have CC-Assist automatically enter 0.00 into the “Applied” column.

“Procedures”

Choosing this menu item displays a selection dialog box from which you can choose any other features that are implemented as “installed options.”

Output menu

Choosing this menu item provides access to different payment related reports. There are four output categories to choose from: “A/R Payments Listing, A/R Payment Application Summary, A/R Payment Receipts, and “Other.”

“A/R Payments Listing”

Choosing this output item creates a listing of payments according to the filters put in place for the report. This report is often useful to obtain a listing of payments and to what invoice each was applied to assist in the collection process.

Specify which payments you want to include using “Payment Filters.” On the Grouping” tab, indicate if the payments should be grouped and the order in which they are to be printed using the “Order” tab. For more information, see “Creating output.

“A/R Payment Application Summary”

Choosing this item from the Output menu produces a summary report showing the total amount of payments applied to invoices with a particular batch and the number of invoices to which the payments were applied. Filter for payments having dates in a desired period to narrow the search. For more information, see “Creating output.

“Payment Receipts”

Choosing this menu item produces receipt(s) for payments made to the chamber. You may choose to print one receipt or multiple receipts. When printing more than one receipt, select payment filters from the Payment filters tab, choose to include the return address at the top of the receipts on the Form Specifications tab, and order the way in which the receipts print on the Order tab. For more information, see “Creating output.

“Other”

Choosing this menu item displays a selection dialog box from which you can choose any other outputs that are implemented as “installed options.”